- All
- Product Management
- News
- Introduction
- Enterprise outlets
- FAQ
- Enterprise Video
- Enterprise Atlas
23
2024
-
10
What are the advantages of a paperless meeting system?
The paperless meeting system uses a mobile internet-based paperless meeting interaction system
The paperless meeting system uses a mobile internet-based paperless meeting interaction system, modern communication technology, audio technology, video technology, and software technology to achieve paperless meetings through electronic exchange of documents.
The devices covered by the paperless meeting system include sound systems, video systems, digital meeting systems, software systems that provide meeting services and auxiliary tools, as well as display screen lift or flip systems for each seat, projection systems or splicing screens for public display, etc. It greatly integrates multifunctional capabilities on smart display terminals (video check-in, call services, voting, SMS sending and receiving, asynchronous document viewing, synchronous display of meeting materials and handwritten annotations, video on-demand or live broadcast, screen sharing, meeting speeches, etc.).
The core functions of the paperless meeting system mainly include meeting check-in, document distribution, document uploading, document synchronous presentation, voting, and other functions.
Matrix switcher, paperless meeting system, paperless meeting software, paperless meeting, central control system, meeting sound system, intelligent meeting system, multimedia meeting system, meeting system solutions, meeting system.
Advantages of the paperless meeting system
Confidentiality
With the continuous acceleration of the national informationization process, information security issues have become increasingly prominent, attracting widespread attention from all sectors of society. In the traditional process of printing, copying, and binding paper meeting documents, there are many intermediate links, which bring many unforeseen risks to confidential meetings. The paperless meeting system can fundamentally eliminate various hidden dangers brought by traditional methods.
Security
External data is stored in designated areas, isolated from the operating system. After the meeting, meeting documents are completely cleared, and confidential meeting documents are thoroughly destroyed in the system. Moreover, every time the system restarts, it will return to its initial state.
Cost savings
In the military, government agencies, research institutions, and various enterprises and institutions, there are many types of meetings every year, resulting in a large amount of paper used for meeting materials, high costs for printing materials, and significant consumption of manpower and time, which not only increases costs but also does not adapt to the development of the information age. At the same time, it is inconsistent with the construction of an efficient, energy-saving, and environmentally friendly society. In this context, paperless meetings can greatly improve work efficiency and have far-reaching significance for environmental protection and energy saving.
Ease of operation
Users do not need any computer application knowledge to use it proficiently; the only thing users need to do is one thing: turn on the power, and operating the computer is as simple as using home appliances, which is very suitable for a public place like a conference room. Moreover, in multifunctional paperless confidential meetings, combined with meeting software, more and more comprehensive functions can be achieved.
Matrix switcher, paperless meeting system, paperless meeting software, paperless meeting, central control system, meeting sound system, intelligent meeting system, multimedia meeting system, meeting system solutions, meeting system.
The paperless meeting system has great development potential.
With the advancement of technology and the increasing investment by the government in information, this environmentally friendly, energy-saving, and confidential meeting format is developing rapidly. The continuous introduction of paperless meeting systems and paperless multimedia meeting terminals clearly outlines the future development direction of paperless meeting systems and has greatly promoted the development process of the entire meeting system industry.
Next article
Previous article
Previous article